SOP Management Software for Standard Operating Procedures

SOP (Standard Operating Procedure) management is the practice of documenting, organizing, assigning, and monitoring the step-by-step instructions that teams follow to carry out routine operations. It ensures that work is done consistently, efficiently, and in line with company policies and regulatory standards. Effective SOP management reduces confusion, enhances training and onboarding, and provides a foundation for scaling operations without compromising quality or safety.

Way We Do provides a centralized platform that makes it easy to create, edit, and maintain all your policies, procedures, and processes in one place. You can assign steps of each SOP to specific roles within your team, embed rich content (like videos, images, and links), and activate those SOPs into workflows that guide team members through the process as they work. The result is a smoother, more consistent way of operating that keeps everyone aligned and accountable.

Yes, Way We Do offers advanced permission controls, allowing you to set visibility and editing rights based on user roles, teams, or individuals. This means sensitive or department-specific SOPs are only accessible to the right people. Whether you’re working across departments, locations, or franchises, you maintain control over who can view, edit, publish, or approve each procedure.

When you update an SOP in Way We Do, the platform automatically tracks changes through version control. You can create draft versions, submit them for approval, and notify relevant stakeholders when the new version goes live. Previous versions are stored and accessible if needed for audits or reference. This helps maintain accuracy while ensuring your team is always following the most current process.

Absolutely. One of Way We Do’s standout features is the ability to activate SOPs into live workflows. These workflows guide team members step-by-step through a process, allowing them to tick off tasks as they go. This transforms your SOPs from static documents into practical tools your team uses every day, helping drive compliance and making it easier to manage distributed or remote teams.

Way We Do helps you embed SOPs into the fabric of your team’s daily work. With features like workflow activation, Acceptance, and progress tracking, you can monitor how and when SOPs are being used. You’ll be able to see who has accepted or completed specific processes, follow up with Scheduled Reviews and Assessments, and generate reports that give insight into usage and adoption across the team.

Yes, Way We Do is designed with compliance in mind. Whether you’re aligning with ISO standards, legal regulations, or internal policies, Way We Do helps ensure your procedures are documented, followed, and auditable. Every interaction with a workflow — like completions, updates, and approvals — is timestamped and recorded, giving you the audit trail needed to demonstrate conformance and reduce compliance risk.

This transparency supports standards such as ISO 9001, ISO 27001, and other quality and risk frameworks.

Getting started is straightforward. You can either create SOPs from scratch using our AI generation tools or we can import existing documents into the platform for you. From there, you can assign roles and activate processes into workflows right away. Our Customer Success team and resources are here to help every step of the way, so you can quickly establish a system that scales with your business.